myPortfolio – Share

Share pages or collections with each other in myPortfolio

By default, only you can view your pages and collections. In myPortfolio, however, you can share pages with individual users or make them available to entire groups of users. When you share content, the persons or groups you select can view it, but not edit it.
There are two options for the sharing of a page in myPortfolio:
a) In the main menu, select the Share menu item and then choose the Shared by me menu item.
b) On the homepage (the so-called Dashboard), click Share.
The overview page, as shown on the right in this picture, will now open. In the following, this will be referred to as the base page.

1. Here you can switch between the overview of your collections and the overview of your pages. In the access list, you can see who already has access to your pages.
2. To share pages and collections with registered users, click the share icon next to the desired page.
3. You can now choose who you want to share the collection or page with by expanding the menu under Share with.

1. Here you can switch between the overview of your collections and the overview of your pages. In the access list, you can see who already has access to your pages.
2. To share pages and collections with registered users, click the share icon next to the desired page.
3. You can now choose who you want to share the collection or page with by expanding the menu under Share with.

To share your pages with specific persons, click the lock icon on the base page. On the page that opens, expand Share with and select Person (1). Then type the person's name in the search bar until the person you are looking for is suggested and you can click on them (2). Then select the rights (3) you want to assign to the person within the page/portfolio.

Finally, you can restrict access in terms of time (4). You can specify only a start or an end time, or you can restrict both. Before or after the specified time, the person has no access. When you are finished, click Save. You will be redirected to the base page again, where you can see the updated access list.

The selected users will now be able to access the page via the share menu and shared with me, as well as find an overview of all pages shared with them.
Note:
To share a collection or page with multiple persons, repeat the previous steps.

1. To share your pages with groups, click the share icon on the base page. On the page that opens, expand Share with and select the desired group in the Groups section.
2. Here, you can also limit the timeframe in which the group has access to the page. Groups cannot be given general editing rights for all participants through the share function on pages and collections. These can be added using the engage function, which can be found in the group's basic settings. For more information on the steps involved, see the “Participate” tutorial on the Teaching Service’s website.
3. You can share a page or collection with multiple persons and/or groups at the same time and set a different timeframe for each group of people during which the content is available. To do this, simply add more authorisations by repeating the previous steps.
4. Pages shared with groups are displayed on the group’s about page. The position of this overview on the group home page can be set or deactivated by group administrators.

Note:
At first, the Group administrator is always the creator. After users joined the group, other persons can be granted this role. A detailed explanation can be found in the “Participate”-Manual.

5. If you want to share multiple pages or collections with the same people or groups, you can add the names of the pages or collections in the search box under Pages. Then add the persons or groups as in the previous steps. After saving, the access list will be updated and the new authorisations are displayed. When sharing, check again with whom you want to share which page or collection and which timeframe is set.
6. If you want to undo one or more authorisations, you can delete them by clicking the trash can icon. This icon appears when you have saved the authorisations of the respective page. Open the edit access page on the base page again via the share icon.

If you created a collection in your profile, you can not only share it with a group, but also copy it into the group. The difference between those options is where these collections are located. Shared pages and collections can be found under Share (2) and copied collections can be found in Pages and Collections (1), as well.

Open the collection, click the three dots and select Manage access. Then, using the drop-down menu for advanced options, allow copying (3) this collection.
In the respective group, select the Pages and Collections (1) section and use the Copy-Button to open the selection. Choose the collection to be copied. It will show up under Pages and Collections as well as Share.

Open the collection, click the three dots and select Manage access. Then, using the drop-down menu for advanced options, allow copying (3) this collection.
In the respective group, select the Pages and Collections (1) section and use the Copy-Button to open the selection. Choose the collection to be copied. It will show up under Pages and Collections as well as Share.

If you no longer need a collection or a page that has been shared with you, you can remove your access yourself. To do this, open the relevant page, click on the three dots on the right and select Remove access.

The Submissions menu item allows you to collect and evaluate portfolios submitted by your group members.

Requirements:

1. To create a submission, lecturers must apply for the institute staff role via lehrservice@leuphana.de. Note: Please use the subject “Institute Staff Role” for this.
2. After receiving the role, create a group and open the settings drop-down menu. Under Content, you can allow submissions. Please save your settings.